1. Who We Are

The B12 Alliance (supported by cluB‑12) is responsible for organising the B12 Alliance Parliamentary Reception.

For the purposes of data protection law, the B12 Alliance acts as the data controller for any personal information collected through this website and associated event registration forms.

If you have any questions about this policy or how your data is used, you can contact us at: info@b12alliancewestminster.org.uk

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2. What Information We Collect

When you interact with this website or register to attend the Parliamentary Reception, we may collect:

• Your name

• Your organisation (if applicable)

• Your email address

• Any additional information you choose to provide

We do not collect sensitive personal data unless you explicitly provide it.

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3. How We Collect Your Information

We collect personal information:

• When you complete the event registration/attendance form

• When you contact us by email or through the website

• When you otherwise provide information directly to us

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4. How We Use Your Information

We will use your personal data only for purposes related to the Parliamentary Reception, including:

• Managing event registration and attendance

• Communicating event details, updates, or changes

• Administering access to the House of Commons

• Ensuring compliance with Parliamentary security requirements

We will not use your data for marketing purposes unless you have explicitly agreed.

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5. Our Legal Basis for Processing

We process your personal data on the basis of legitimate interest, specifically to:

• organise and manage a Parliamentary event

• ensure the safe and effective coordination of attendees

This processing is necessary to enable participation in the reception.

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6. Sharing Your Information

Your personal data may be shared with:

• Karl Turner MP’s office, as event sponsor

• UK Parliament Security, for access and screening purposes

This sharing is strictly limited to what is necessary to facilitate entry to the House of Commons and manage attendance.

We do not sell or share your data with third parties for commercial purposes.

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7. How Long We Keep Your Data

We will retain your personal data only for as long as necessary to:

• organise and deliver the event

• meet any relevant administrative or security requirements

Your data will be securely deleted following the conclusion of the event and any short follow‑up period required.

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8. Your Rights

Under UK data protection law, you have the right to:

• Request access to your personal data

• Request correction of inaccurate data

• Request deletion of your personal data

• Object to or restrict processing

To exercise any of these rights, please contact us at: info@b12alliancewestminster.org.uk

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You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you are unhappy with how your data is handled.

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9. How We Protect Your Data

We take appropriate technical and organisational measures to protect your personal data, including:

• Secure storage of information

• Restricted access to authorised individuals only

• Careful handling of data shared for security purposes

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10. Third-Party Links

This website may contain links to other websites. We are not responsible for the privacy practices of those external sites and encourage you to review their privacy policies separately.

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11. Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be published on this page.